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Paid Time Off (PTO)

Owner

Verification

Verified

Last edited time

Sep 12, 2024 4:31 PM

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We operate ambitiously but understand the need for balance in life to maintain high operating levels. We want to encourage a healthy work-life balance and offer generous PTO to ensure you have plenty of time to recharge.

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Policies

How To Request PTO

To take a full day or more off, request time off via Rippling. For time off that is less than a full day (e.g., doctor’s appointments, etc.), just block off your personal Filmhub calendar to avoid scheduling conflicts.

It’s operationally a pain to request hours off, so we expect you to make up for your work if < a day is taken off.

How to approve and manage time off requests for team leads.
If you haven’t received a decision from your team lead after two business days, please follow up with them directly.

Planning for Your Out of Office (OOO)

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When you are OOO, your work must be accounted for so that the team and company's growth does not stall.

Create & Fill out your OOO Coverage Plan in its entirety:
Ask teammates to cover for you at least one week in advance. Make sure your teammates fully understand all tasks. Teammates are not required to cover for you, so build a good relationship with them before asking!
Appoint a default decision maker for non-addressed items in your OOO coverage plan. If no one is appointed, it goes up the management line.

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Turn on your personal Filmhub Google calendar’s OOO feature to automatically reject meetings during out-of-office dates (open toggle, for example).

Change ownership of all meeting invites and add a co-host to your Zoom meetings that need to be covered during your time off

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Set up your OOO reply in Google Mail using the template below:

2-3 business days before you are OOO, inform everyone in the #ops Slack channel about your out-of-office days and link to your coverage plan.

Sample message:

Hey Folks! I will be OOO 10/1-10/5, headed to spend time with my sister! My OOO coverage plan is here.

Leave your work at work

Make sure that you complete all necessary tasks before leaving.
Enjoy your vacation, knowing you did everything you needed to keep the company going until you return. Please disconnect from any work emails. We want you to relax and recharge your batteries.

Upon your return

When you return from work, follow up with everyone who helped with your OOO plan to see if any follow-up tasks are needed. Thank them graciously for helping you relax!
Take care of critical follow-ups the day you return (clients, tasks, emails, etc.)
Send awesome photos of your time off to #fun in Slack