Owner
Untitled
Verification
Verified
Last edited time
Sep 3, 2024 1:28 PM
When it comes to contracts, if you’re going to be the owner, you should be the one signing. We trust you to do the right thing for the company—this is your chance to take real ownership of your work! But remember, don’t just sign anything without thinking it through. We’re giving you a responsibility that most companies wouldn’t, so handle it with care. Misuse it, and there could be serious consequences, including potential termination. But we know you’ve got this!
If you’re not a full-time US employee, you can’t sign on behalf of Filmhub. No worries, though, just give @Untitled a shout, and she’ll take care of it for you.
Data Room - “Any company has to be ready to be bought, sold or raise money any day”. That’s why we keep our digital filing cabinet—aka the Data Room—neat and tidy. It’s where we store all the important stuff like employee records, contracts, and financial docs. A well-organized Data Room shows we’ve got our act together. So, if you have any signed legal documents, send them over to @Untitled to keep things in tip-top shape.
- Signing Legal Documents
- When to Get Approval Before Signing
- How to Send Documents for Signature Using Dropbox Sign
- If You Don’t Have a Dropbox Sign Account:
- If You Have a Dropbox Sign Account:
- For Digital Signatures From External Parties
- If Legal Counsel is involved
- If legal Counsel is Not Involved
- Single signer
- Multiple signers
Signing Legal Documents
You’ve got the green light to sign legal documents if:
- It’s one of our standard Filmhub agreements and
- You’re part of the team that handles those agreements.
- Examples:
- If you’re on the Sales Licensing team, go ahead and sign our Standard Channel Agreement.
- But if you’re on the Channel Operations team, you’ll need CEO approval to sign that same agreement.
When to Get Approval Before Signing
Hit the pause button and check with @Untitled if:
- You’re worried the agreement might not be in the company’s best interest.
- The language isn’t what we usually use in our standard agreements.
- You’re signing a non-Filmhub agreement (like one from a third party).
- Examples:
- A third party wants to tweak our standard agreement or add something extra.
- A partner insists on using their agreement instead of ours.
How to Send Documents for Signature Using Dropbox Sign
If You Don’t Have a Dropbox Sign Account:
- Fill out the form as best as you can using our Corporate Info.
- Send the file to @Untitled , who will take care of getting it signed. (If you’re sending docs regularly, ask @Untitled for access to Dropbox Sign.)
- You’ll get the signed document back via Dropbox Sign once it’s done.
If You Have a Dropbox Sign Account:
- When requesting a third-party signature via Dropbox Sign, always CC: @Untitled so she can file the documents in our data room once signed.
For Digital Signatures From External Parties
When a digital signature needs to come from an external party (and not through a Filmhub team member using Dropbox Sign), follow these steps. This is super important, especially when one team member negotiates the agreement, and another has to sign it.
If Legal Counsel is involved
- Have legal counsel confirm the document is the final version agreed upon by both parties.
- Legal counsel will either:
- Send the full document to the Filmhub team member(s) for signature, or
- Prepare individual signature pages, send them to the Filmhub team member(s) for digital signature, and then compile everything to send back to the other party.
If legal Counsel is Not Involved
Single signer
The signing team member should review the document sent for digital signature to confirm it’s the final agreed-upon version.
- All non-standard agreements need final approval from @Untitled.
- Once approved by @Untitled, the team member can sign the document.
Multiple signers
- If multiple team members need to sign, the “primary team member” (the one most involved in negotiations) should request via Slack that the “secondary team member” signs.
- The primary team member should review the document to confirm it’s the final agreed-upon version and, if needed, get final approval from @Alan d'Escragnolle.
- If the primary team member has already signed, the secondary team member can sign, knowing it’s been reviewed.
- If the primary team member hasn’t signed yet, both team members should Zoom/Huddle, review the document together, and sign once they agree it’s the final version.